Board Meeting Minutes: Free Template + What to Include (2026)
Free one-page board meeting minutes template for nonprofit boards, plus what to include, what to leave out, and how quickly to approve them. Copy and adapt.
Your whole nonprofit board, $74 a month.
Board packets, minutes, and a link your directors just click. No logins, no contract. Free until after your next board meeting. $74 for EIN-verified 501(c)(3)s $149 for other boards every committee included no card
EIN verified against IRS records Encrypted at rest and in transit Export everything, free, forever Monthly — cancel in one click Security details
See it before you sign up.
The live demo is a real board, open right now — no signup, no sales call. When you are ready, start your own board and run your next meeting on it.
Nobody wants to take the minutes. The packet ships the night before. Half the board never opens what you sent. That cycle is what we built against.
A board portal for nonprofit boards
You run the meeting. We carry the paperwork.
Built for the executive director who also staffs the board.
You co-own the agenda with the chair, assemble the packet, chase RSVPs to make quorum, and end up taking the minutes. I'mBoard takes the assembly, the distribution, and the record-keeping — the month before the meeting and the week after it.The board packet, assembled in an afternoon
Agenda, treasurer's report, program updates, and committee attachments come together in one packet — the current version, not the one buried in a reply-all thread.
Board members click. No logins.
Directors open the packet from a link on any device. No passwords to reset the night before the meeting — the least technical director sets the bar for adoption, and this clears it.
Decisions and action items captured during the meeting
Decisions and action items are captured as they happen, so the minutes get finished while the meeting is fresh instead of hanging over the secretary's week.
Everything stays — and leaves with you if you go
Every packet, every minute, every decision stays searchable — and exports in full, free, forever. Your minutes are your legal record; they belong to your organization.
Why this is different
Flat, monthly, and honest about the alternatives.
vs. Boardable
Boardable prices per member and bills annually, so a 15-director nonprofit board pays for 15 seats that mostly open the packet twice a year. I'mBoard is one flat monthly price per board, every director and every committee included, and you can cancel next month.
vs. BoardEffect and OnBoard
BoardEffect is Diligent's nonprofit portal — quoted on request, annual, and sold the way enterprise software is sold. OnBoard publishes no price, quotes after a demo, and ties its nonprofit discount to a multi-year contract with auto-renew. Here the price is on the page, the contract is monthly, and the trial runs until after your next board meeting. No card.
vs. BoardPro
BoardPro locks its nonprofit discount to an annual plan and gates its most-wanted features to the top tier. Our nonprofit price is monthly, no contract, verified by your EIN instead of a negotiation — and AI drafting is in every plan, not an upsell.
Included in every plan
The executive director's report, drafted before you open the document.
Not the coolest AI pitch. On purpose.
Nobody on your board wants one more system to learn. So the AI drafts for staff, the directors get a link, and nothing about the meeting changes — except how much of it you had to prepare by hand.Draft the narrative in the packet
The executive director's report, the finance summary, the section intros — drafted from the numbers already in the packet. Starting from 80% done, not a blank page.
Edit before it goes out
Every draft is yours to change. Nothing reaches a director until you have read it.
Included at $74, not an upsell
AI drafting is in every plan. There is no top tier to buy for it.
Nonprofit board resources
Board packets, minutes, and consent agendas — done right
Start with the portal built for nonprofit boards, then the guides executive directors and secretaries actually search for.
Guides
- What Is a Board Packet? The Nonprofit Board Packet Guide (+ Template)
- Quorum for Nonprofit Boards: Rules, Bylaws, and How to Stop Missing It
- Board Meeting Minutes Software for Nonprofit Boards: An Honest Guide
- Board Meeting Minutes Template for Nonprofit Boards
- How to Write Minutes for a Nonprofit Board Meeting
- What Is a Consent Agenda? A Guide for Nonprofit Boards
From the blog
View all posts »Practical guides for executive directors, board chairs, and secretaries: board packets, minutes, consent agendas, and running a meeting that makes quorum. New to minutes? Start with our free board minutes template.
How to Do a Consent Agenda: A Practical Guide for Nonprofit Boards
How to do a consent agenda on a nonprofit board — a copy-paste sample, the format, Robert's Rules, handling objections, and what the minutes must record.
Boardable Alternative: 6 Options for Nonprofit Boards (2026)
Six honest Boardable alternatives for nonprofit boards, including the free ones. Compared on pricing model, what a 15-member nonprofit board actually pays, free trials, and the catch in each.
BoardPro Pricing 2026: What It Costs a Nonprofit Board
BoardPro publishes its price — $165/month per board, monthly or annual, with subcommittees as a paid add-on and a nonprofit discount that only exists on an annual plan. Here is what a 15-member nonprofit board actually pays, what Essentials leaves out, and how it compares.
FAQs
Frequently Asked Questions
What does it cost?
$149/month flat per board, or $74/month for EIN-verified 501(c)(3) nonprofits — exactly 50% off, every month. Monthly billing, cancel anytime, no auto-renew traps. Full details on the pricing page.
Do our board members need to be technical — or even create accounts?
No. Board members get a zero-login link: they open the packet, read it, and are done. Staff manage everything from the workspace, which works like any board portal. The agent layer is optional and aimed at operations managers who want to automate data collection.
What happens to our minutes and packets if we leave?
You take everything. Full-archive export is free, forever — every packet, every minute, every decision. Your minutes are your permanent legal record, and they belong to your organization, not to us.
Is our board's data secure?
Yes. TLS in transit, encrypted storage at rest, role-based access controls, token revocation, and audit trails. See details on our Security page.
How is this different from Boardable?
Boardable prices per member and bills annually, so a 15-director nonprofit board pays for 15 seats that mostly open the packet twice a year. I'mBoard is one flat monthly price per board — every director and every committee included — with a free trial and no contract. The 15-member math is on the nonprofit board page.
How is this different from BoardEffect, OnBoard or BoardPro?
BoardEffect is Diligent's nonprofit portal — quoted on request, annual, and sold the way enterprise software is sold. OnBoard publishes no price, quotes after a demo, and ties its nonprofit discount to a multi-year contract with auto-renew. BoardPro locks its nonprofit discount to an annual plan and gates its most-wanted features to the top tier. Here: committees included, monthly billing, no contract, and a trial that's free until after your next board meeting.
What's included today?
Board packets, meeting scheduling, decisions and action items, AI narrative drafting, and a searchable archive with free export — on every plan. A REST API, MCP server, and CLI are included for teams that want them; most boards never touch them.
EIN verified against IRS records Encrypted at rest and in transit Export everything, free, forever Monthly — cancel in one click Security details
Free until after
your next board meeting.
Start the 60-day trial — no card, no contract. Or open the live demo right now: no signup, no sales call.